Terms and Conditions

NMJ INSURANCE BROKERS LIMITED - TERMS OF BUSINESS

1. About this Document

This document sets out how we will deal with you as a customer. Please use this information to decide if our services are right for you.

2. About Us / Regulation

NMJ Insurance Brokers Limited (Company Number 06886321) of The Elsie Whiteley Innovation Centre, Hopwood Lane, Halifax HX1 5ER is authorised and regulated by the Financial Services Authority (“FSA”). Our FSA Reference number is 503364. We are permitted to advise on and arrange non-investment insurance contracts. In addition, we are permitted to deal as agent in and assist in the administration and performance of non-investment insurance contracts of insurance for both Personal and Commercial customers. You can check our registration on the FSA’s Register by visiting their website www.fsa.gov.uk/register or by contacting the FSA on 0845 606 1234.

3. Products

We offer products from a range of insurers. Cover for certain products, including legal expenses, motor breakdown, travel and pet insurances and some other optional add on products is provided by a single insurance provider. Full details will be provided on request.

4. Disclosure of Information

It is your responsibility to provide complete and accurate information to insurers when you take out or renew your insurance policy. Also, if there are any changes to your circumstances during the period of insurance cover then you must provide your insurer with details. It is important that all statements you make on proposal forms / Statement of Facts, claim forms and other documents are full and accurate. If you fail to disclose any material fact or information (information which is likely to influence an insurer in the acceptance and assessment of the proposal) to your insurers, this could invalidate your insurance cover and could mean that part or all of any claim may not be paid. If you are not certain whether a fact is material or relevant, please contact us.

5. Documentation

You should read through all documentation that we give you including all policy terms, conditions and warranties shown on your policy documentation. Please ensure that you understand them and are able to follow their requirements exactly. If not, please advise us immediately as a breach of any terms, conditions or warranties may enable your insurer to terminate your policy from the date of any breach and/or repudiate a claim under your policy.

6. Fraud Prevention and Detection

Many of the insurers we represent share information with each other to prevent fraudulent claims. They subscribe to and pass information to a number of databases in this respect including the Claims and Underwriting Exchange (“CUE”) run by Insurance Database Services Ltd (“IDSL”), the Insurance Hunter Database run by Experian Plc, the Motor Insurance Anti-Fraud and Theft Register (“MIAFTR”) run by HPI Limited and the Motor Insurance Database run by the Motor Insurers’ Information Centre / Motor Insurers’ Bureau.

7. Data Protection and Credit Checking

NMJ Insurance Brokers Limited and your insurer act as data controllers of all personal data supplied and will use this to process your request in accordance with the Data Protection Act 1998 and other applicable laws. All personal information about you will be treated as confidential (even when you are no longer a customer), except where disclosure is made at your request or with your consent in relation to administering your insurance, or except where the law requires disclosure. The FSA may also ask us to provide it with access to customer records in order that it may carry out a review of our activities. Some or all the information you supply to us in connection with your insurance proposal may be passed to insurers for underwriting and claims purposes. By proceeding with this insurance you signify your consent to such information being processed by us, the insurer and their agents. Under the Data Protection Act 1998 and on payment of the appropriate fee, you have a right to access and, if necessary, rectify personal information about you that is held in our records. To make sure you get the best offers from insurers either now or at any subsequent renewal, to ascertain the most appropriate payment options for you and to protect you from fraud, some insurers may use publicly available data which they obtain from a variety of sources, including credit reference agencies and other external organisations. Their search will appear on your credit report whether or not your application proceeds. By agreeing to these terms and conditions you agree to these uses of your information.

8. Use of Information for Marketing Purposes

We may use information held by us to provide you with information about other products and services which we feel may be of interest to you by telephone or post. We may also contact you by email or SMS (text) with your prior consent. If you wish to update your contact preferences, please contact us at the above address or by email to info@nmji.co.uk.

9. Payment of Premiums

You can pay your insurance premium by cash, cheque, debit/credit card or direct credit to our bank account. We may also be able to offer you credit facilities and, in order to do so, we are registered under the Consumer Credit Act 1974 (Licence Number 633570). You may also be able to spread your payments through an insurer’s instalment scheme or a credit scheme we operate with a third party provider. We will give you full information about these options when we discuss your insurance requirements with you and we require the payment method to be confirmed and in place before cover commences.

10. Client Money

For your protection, premiums that we collect from you are held in an Insurance Broking Bank Account specifically used for the purpose of holding client premiums. Depending on our Terms of Business Agreement with insurers, the premiums may be held as an agent of the insurer (in which case the premium is treated as having been paid to the insurer). Where arrangements to hold premiums on behalf of the insurer are not in place, we will hold premiums as your agent. All such premiums will be held in a Statutory Trust Account, the terms of which are governed by FSA rules. Any interest earned by us in respect of holding such premiums will be retained by us. By accepting these Terms of Business you are giving consent for us to operate in this way.

11. Commission Withdrawal

We may receive commission from the insurer in respect of premiums that you pay to us. We shall only withdraw this commission after we have received the premium from you and in accordance with both agreements that we hold with insurers and FSA regulations. Details of commissions received will be disclosed upon request.

12. Fees and Charges

In addition to the premiums charged by insurers, we reserve the right to make a charge of between £17.50 and £50 to cover our administrative cost when arranging, amending, renewing or cancelling your insurance. Such charges will be clearly shown on your insurance documentation. Fees are reviewed on an annual basis.

13. Cancellation

We will give you enough information and help so that you can make an informed decision before you buy your insurance policy. However, you will have 14 days from the date you receive the policy documentation (the “cooling off period”) to change your mind and cancel the insurance contract. Such cancellation may be subject to charges as detailed above and is dependent on the return of any documents required by the insurer. If you cancel the policy within the cooling off period and prior to commencement of cover, your premium will be returned in full. If cover has commenced, you will receive a pro rata refund of premium from the insurer. If you cancel your policy after the cooling off period has expired, you may not receive a pro rata return of premium from your insurer. We may also retain an amount that reflects our administrative costs of arranging and cancelling the insurance.

14. Return Premiums

Return premiums usually arise if any insurance risk has been reduced or a policy cancelled. On receipt of a return premium we are required to pay commission on the amount received to the insurer and this will be deducted from the final amount due to you, together with an amount that reflects our administrative costs of amending or cancelling the insurance.

15. Claims

Please refer to your policy summary or your policy document if you need to make a claim. You should contact us or the relevant insurer direct as soon as possible using the contact details provided.

16. Complaints

We aim to provide you with a high level of service at all times. However, if you have reason to make a complaint about any aspect of our service you should write to a Director at the above address. If you cannot settle your complaint with us, you may be entitled to refer it to the Financial Ombudsman Service at South Quay Plaza, 183 Marsh Wall, London E14 9SR (telephone: 0207 964 1000; email: complaint.info@financial-ombudsman.org.uk). Further information can be found at www.financial-ombudsman.org.uk.

17. Financial Services Compensation Scheme (FSCS)

We are covered by the Financial Services Compensation Scheme (FSCS). You may be entitled to compensation from the scheme if we cannot meet our obligations. This depends on the type of business and the circumstances of the claim. Insurance advising and arranging is covered for 100% of the first £2,000 and 90% of the remainder of the claim, with no upper limit. Compulsory insurance is protected in full. Further information about compensation scheme arrangements is available from the FSCS at www.fscs.org.uk.

18. Governing Law

All policies sold by us are governed by English Law and subject to the jurisdiction of the English courts.